Data Protection • RGPD / GDPR Compliance

Politique de Confidentialité (Privacy Policy)

Our commitment to protecting your personal data, ensuring zero commercial exploitation, and adhering strictly to European and French data privacy standards (General Data Protection Regulation - Regulation EU 2016/679).

Contact Data Officer Review Mentions Légales
Civic administrative team maintaining secure physical and electronic records
Secure record management and data confidentiality protocols overseen by the secretariat of AICA DES 4 PLATEAUX at Mairie des Pujols.
Privacy Standards

Personal Data Protection Charter

Transparent guidelines governing the collection, storage, and rights concerning your information.

All membership fees and dues are fully reinvested in the association's public interest missions.

1. Data Controller (Responsable du Traitement)

The data controller responsible for personal information collected through this portal is the non-profit association AICA DES 4 PLATEAUX (Association Loi 1901), SIREN 500 944 491, RNA W091000843, domiciled at:

AICA DES 4 PLATEAUX
Mairie, 09100 Les Pujols, France
Email: contact@aicaplateaux.org
Telephone: +33 4 48 61 36 52

2. Nature and Purpose of Data Collection

AICA DES 4 PLATEAUX collects only minimal, strictly necessary information voluntarily submitted by users through our public forms:

  • General Contact Inquiries: Name, email address, telephone number, and message text submitted via contact.php solely to enable our voluntary secretariat to reply to your inquiry.
  • Volunteer Applications: Name, contact details, commune of residence, areas of interest, and availability submitted via volunteer.php or the homepage intake module solely to organize orientation sessions, group insurance coverage, and activity coordination.

Zero Commercial Use: We never sell, lease, exchange, or transmit your personal data to commercial enterprises, advertisers, or third-party mailing lists.

3. Legal Basis for Processing

In accordance with Article 6(1)(a) and 6(1)(f) of the General Data Protection Regulation (GDPR), processing is based on:

  • The user's explicit consent upon submitting an inquiry or volunteer application.
  • The legitimate public interest pursued by the non-profit association in administering community activities and ensuring participant safety.

4. Data Retention Limits (Durée de Conservation)

We enforce strict data minimization and retention limits:

  • General Inquiries: Stored for no longer than 12 months following the complete resolution of the request, after which records are permanently deleted.
  • Active Volunteer Records: Maintained for the duration of the volunteer's active engagement and retained for 3 years post-inactivity for statutory insurance audit compliance required by French non-profit regulations.

5. Cookie Policy (Politique des Témoins de Connexion)

Our platform does NOT use commercial advertising cookies, tracking pixels, behavioral analysis tools, or third-party monetization scripts. We utilize only essential, strictly technical session identifiers required to maintain basic server communications and ensure form submission integrity. In compliance with CNIL (Commission Nationale de l'Informatique et des Libertés) directives, these technical mechanisms are exempt from prior consent banners as they carry zero profiling or tracking capabilities.

6. Your Rights Under GDPR (Vos Droits)

Under Chapter III of the GDPR and the modified French Data Protection Act (Loi Informatique et Libertés), you possess comprehensive rights over your personal data:

  • Right of Access (Droit d'accès): You may request confirmation of whether personal data concerning you is processed, and receive a copy.
  • Right to Rectification (Droit de rectification): You may request the prompt correction of inaccurate or incomplete details.
  • Right to Erasure (Droit à l'effacement / "Right to be Forgotten"): You may request the deletion of your personal records from our files.
  • Right to Restriction of Processing (Droit à la limitation du traitement): You may contest processing while verification is performed.
  • Right to Data Portability (Droit à la portabilité): You may receive your data in a structured, commonly used format.

7. Contact for Data Protection Rights

To exercise any of the rights listed above, you may contact our designated voluntary data protection officer by postal mail or electronic dispatch:

AICA DES 4 PLATEAUX — Délégué à la Protection des Données
Mairie, 09100 Les Pujols, France
Email: contact@aicaplateaux.org (Subject: "RGPD - Exercice des Droits")

If you believe after contacting us that your data protection rights have not been respected, you have the right to lodge a formal complaint with the French supervisory authority: Commission Nationale de l'Informatique et des Libertés (CNIL), 3 Place de Fontenoy, TSA 80715, 75334 Paris Cedex 07 (www.cnil.fr).