Privacy Policy & Data Minimization Matrix
We do not monetize, sell, lease, or profile personal data. As a non-commercial association operating in the public interest, any information collected via our inquiry and volunteer forms is processed solely for administrative communication and territorial coordination. All membership fees and dues are fully reinvested in the association's public interest missions.
1. Lawful Basis & Data Processing Matrix
Below is our transparent registry of personal data processing activities, detailing the exact category of information, legitimate non-profit purpose, and statutory retention schedule.
| Processing Activity | Categories of Data Collected | Legal Basis (GDPR Art. 6) | Retention Period |
|---|---|---|---|
| General Public Inquiries | Full Name, Email Address, Contact Telephone, Inquiry Subject & Message | Consent & Legitimate Public Interest | 12 Months following resolution of inquiry |
| Civic Volunteer Registration | Full Name, Address, Email, Phone, Preferred Field Discipline, Availability | Performance of Association Agreement & Consent | Duration of volunteer service + 3 years statutory audit |
| Agricultural Landowner Liaison | Cadastral Parcel Numbers, Landowner Name, Contact Coordinates, Fencing Records | Compliance with Legal Obligation (Rural Code) | Duration of territorial land inclusion convention |
| Website Technical Logs | Anonymized IP Address, User Agent, Referrer URL, Access Timestamp | Legitimate Interest (Network Security & Server Integrity) | Purged automatically after 30 days |
2. Data Subject Rights & DPO Contact Protocols
2.1 Exercising Your Rights
In accordance with Articles 15 through 22 of the GDPR, every citizen whose information is held by AICA DES 4 PLATEAUX maintains the following unconditional rights:
- Right of Access: Request a complete copy of all personal data held in association records.
- Right to Rectification: Request the prompt correction of inaccurate, outdated, or incomplete data.
- Right to Erasure ("Right to be Forgotten"): Request the complete deletion of personal records when no statutory archival obligation applies.
- Right to Restriction of Processing: Request the suspension of data processing during verification disputes.
- Right to Data Portability: Receive provided data in a structured, commonly used, machine-readable format.
2.2 Data Protection Officer (DPO) Contact
To exercise your statutory data protection rights, or if you have questions regarding our data minimization practices, you may submit a formal request to our designated Data Protection Secretariat:
Data Protection Officer (DPO Secretariat)
AICA DES 4 PLATEAUX
Mairie, 09100 Les Pujols, France
Email: contact@aicaplateaux.org (Subject line: GDPR Data Rights Request)
Telephone: +33 4 48 61 68 02
2.3 Cookie Policy: Zero Commercial Tracking
This website does NOT deploy commercial advertising cookies, cross-site profiling trackers, or third-party behavioral analytics. Only strictly necessary session tokens essential for secure server routing and anti-caching protocol execution are utilized.
